Action Against Hunger (AAH) is a humanitarian, non-governmental, non-political, non-denominational and non-profit making organization working in the Palestinian Territory since 2002.
Action Against Hunger is recruiting for its Jerusalem office a
Compliance manager
GENERAL OBJECTIVES:
Under the supervision of the Country Director/Deputy Country Director and in close collaboration with the Finance Department, the main objective of the Compliance Manager is to ensure that AAH’s projects in oPT are implemented in compliance with AAH internal rules and different donors’ regulations. The Compliance Manager will lead the mapping of such rules and will ensure dissemination and compliance by AAH and partners’ staff. The position liaises strongly with the Finance department, Technical Coordinators and Managers and HQ Compliance.
Objective 1: Ensure compliance with Action against Hunger and donor procedures and regulations.
- Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
- Ensure that upon the submission of new funding proposals, required waivers, derogations and adjustments are made on time and in view of new grants signature.
- Raise awareness on the importance of complying with regulations and procedures and disseminate a culture of compliance in the mission.
- Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions.
- Take an active role in projects Kick-off meetings and present a summary of donor guidelines related to each project. Brief different departments respectively.
- Review correct implementation of HR, LOG, FIN, TEC procedures throughout the implementation of projects.
- Answer any question of the Program, HR, Log or Finance on compliance and make the necessary research in coordination with HQ and the network.
- Ensure strong cooperation with IDRUs and maintain fluid exchange of information on new donors’ rules and regulations.
Objective 2: Manage and follow up external and internal audits.
- Lead the audit process from contact with the audit firm or HQ department till receiving the final audit report.
- Ensure that the Finance department has prepared timely all the supporting documents as per the request of external and internal auditors.
- Organize the external auditors work on site (in AAH offices)
- Support other departments by sharing and discussing internal compliance data and auditors’ findings and recommendations to improve the internal control.
- Follow up and ensure that audits´ and spot-checks findings, as well as any donor’s recommendations are addressed to avoid compliance risks.
- Upon completion of audits, ensure that lessons learned are capitalized and disseminated internally.
- Ensure that complete, accurate, and timely audit information is reported to higher Mission Management and HQ compliance department.
Objective 3: Strengthen internal control mechanisms.
- Map different donors´ rules on specific compliance aspects (eg. COTER) and follow up on their implementation.
- Conduct regular informative sessions on compliance and internal control mechanisms to SMT members.
- In collaboration with the Finance department, conduct regular and ad hoc transactions checks.
- Verify that all relevant donor compliance documentation is uploaded correctly to AAH platforms (GESPRA), including any relevant communications.
Objective 4: Follow up with the local partners reporting and compliance
- Lead partner’s due diligence process, in collaboration with relevant mission and HQ departments.
- Ensure partners are well informed about donor and AAH regulations at the beginning of the project, as well as about reporting timeline.
- Provide feedback and recommendations on missing or incorrect documents to the local partners.
- Follow up related audit findings and recommendations with the local partners and related departments in the mission and ensure corrective action is taken timely.
Objective 5: Capacity building
- Develop strategies and actionable plans to build the capacity of key AAH staff in compliance.
- Ensure retention of knowledge and ability to apply learned concepts in practice.
- Train key AAH and partners’ staff in AAH and donor regulations and processes to ensure independent and accurate compliance with internal and donor rules.
- Support capacity building of mission staff in AAH digital archiving policy and in collaboration with Technical Coordinators and Program Managers ensure that archiving is completed correctly.
We offer immediate Incorporation into a multicultural, professional and innovative organization with the possibility of participating in projects with high social impact.
Contract Length: 8 months.
Based: Jerusalem.
Salary: ILS 147,348 gross/ year divided into 12 payments.
We provide workmen compensation.
In addition, Action Against Hunger covers food and transportation allowances for a fully worked month.
Emotional care service at the service of the employee and family.
21 days holidays for year.
PLEASE NOTE THAT THIS PACKAGE IS APPLICABLE FOR NATIONAL APPLICATIONS ONLY. FOREIGN APPLICATIONS WILL FOLLOW DIFFERENT CONDITIONS ACCORDING TO AAH POLICIES.