Acción Contra el Hambre

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women, and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security, water, and sanitation. 

In Lebanon, the Syrian crisis continues to generate political, social, and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic, and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.  

Position Title: Accounting & Finance Officer

Background: Accounting, Finance, or other related field.

Under the supervision of the Finance Manager in Tyre, the Accounting and Finance Officer will be responsible for the day-to-day financial management of the base. The role includes reviewing, checking, and validating payments and ensuring full compliance with ACF regulations and policies. The Officer will coordinate with teams and suppliers to ensure financial and administrative services are delivered efficiently and aligned with operational needs. The Officer will also perform regular monthly financial closures in accordance with corporate requirements and carry out any additional tasks requested, while adapting to new requirements and changes as needed.

Objective 1: To ensure compliance with ACF policies and procedures for financial transactions and validate payments (60%)

Task 1: Financial Management Responsibilities

1. Ensure adherence to ACF Procurement and Expenditure Procedures by verifying payments and reporting discrepancies.
2. Ensure timely payment of contractors, suppliers and other expenditures and verify that vouchers and supporting documents meet ACF standards and donor’s requirements.
3. Prepare monthly allocations for payroll, communications, insurance, rent, and other operational expenses.
4. Prepare quarterly timesheets for all employees accurately and in a timely manner.
5. Support non-finance staff by providing guidance and training when needed on financial processes and procedures.
6. Preparing monthly treasury requests.
7. Assist the Finance Manager in updating cost coverage plans and contracts budget tracking.
8. Assist the Finance Manager with other financial and support tasks as assigned.
9. Provide coverage for absent accounting or finance staff.
10. Ensure adherence to ACF Procurement and Expenditure Procedures by verifying payments and reporting discrepancies.
11. Ensure timely payment of contractors, suppliers and other expenditures and verify that vouchers and supporting documents meet ACF standards and donor’s requirements.
12. Prepare monthly allocations for payroll, communications, insurance, rent, and other operational expenses.

Task 2: Bank, Cash Service Provider, and Cash Management Responsibilities

1. Manage banks, cash service providers, and cash boxes.
2. Ensure sufficient cash in the bank and in the cash registers and that cash payments are made properly.
3. Perform monthly cash, bank and cash service providers reconciliations, including necessary adjustments ensuring alignment with Agresso registration.
4. Handle cash service providers campaigns, check preparation, bank transfers, cash letters, HQ payments, and cash transactions.

Objective 2: Ensure the appropriate registrations for all the transactions related to the Base (30%)

1. Record various transactions in the accounting system ensuring accuracy and reliability of recorded information.
2. Conduct monthly matching of transactions and ensure proper registration.
3. Ensure the correct allocation of all expenses as per the procurement requests and cost coverage plan.
4. Meet monthly accountancy closing deadlines promptly and accurately.
5. Analyze and address accountancy issues based on feedback.
6. Ensure that all tax rules and regulations (VAT, NRT, Daily Workers, etc.) are respected (invoices, registration in the accountancy, etc.) and report to the Line Manager any discrepancies.
7. Revise, on a weekly basis, accounting registration to ensure a good quality of accountancy.

Objective 3: Support in the appropriate digital and physical archiving of all supporting documents (10%)

1. Perform digital and physical archiving according to ACF archiving policy daily as part of the monthly financial and accountancy closing..
2. Assist in consolidating contracts to streamline the process and ensure accuracy.
3. Assist in the preparation of internal and external audits by preparing and organizing the correct supporting documents.
4. Follow up on the archiving to ensure there is no missing or incomplete document.

Objective 4: Security and Confidentiality

1. Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and performs the security management tasks that can be assigned in its protocols.
2. Communicate with the security managers of the working location with any security related information or non-compliance with the security plan.
3. Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

Objective 5: Support humanitarian activities of Action Against Hunger

1. Support emergency interventions when required and within the employee’s responsibilities and abilities.
2. Support activities that contribute to Action Against Hunger’s humanitarian objectives when required.
3. Promote gender equality in humanitarian and development work.

Objective 6: Gender & Safeguarding (cross-cutting)

1. Promote a safe and equitable work environment and apply the Anti-Harassment Protocol and Gender Policy.
2. Know and comply with Action Against Hunger safeguarding policies and procedures.
3. Promote gender equality in humanitarian and development work.

Training/ Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

Technical specific knowledge: 

• Strong knowledge of accounting and/or Finance.
• Strong control and error-detection skills.
• High level of confidentiality, professionalism, impartiality, and organization.
• High level of flexibility, acceptance to challenges, and working under pressure
• Good Excel skills and good command of accounting systems is a plus.

Previous experience:  At least 2 years’ experience in accounting or finance, preferably with an (I)NGO

Humanitarian Sector Knowledge: 

• Knowledge of the humanitarian context in Lebanon, particularly South Lebanon is an asset.
• Knowledge of humanitarian operations and financial requirements is an asset.

Action Against Hunger Knowledge: Knowledge of Action Against Hunger tools, systems and financial procedures is an asset.

Languages: Fluent Arabic, Fluency in written and spoken English. 

IT and specific systems: Advanced Excel skills. Experience with accounting systems is an asset. 

Mobility (national/ international): National - Currently in Tyre or nearby area 

Duty Station: The duty station is officially in Tyre office, from Monday to Friday.

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us

Salary Range: $1500 - $2000
Basic Salary: $1787, plus transportation allowance.