The Supply Chain Officer supports the Hama Base by ensuring timely, efficient, and fully compliant implementation of all program related procurement activities. The position manages the complete procurement cycle at Hama Base, from receiving purchase requests to tendering, contracting, delivery, documentation, and reporting, while applying Action Against Hunger procedures and donor requirements. The Supply Chain Officer strengthens operational performance at the Hama Base through effective procurement planning, accurate information management, complete and audit ready dossiers, and coordination with program, finance, and logistics teams to ensure smooth and accountable program delivery.
Objective 1: (Program Procurement)
- Increase the mission humanitarian and emergency response by elaborating LFA’s and Tenders for the base level.
- Receiving PRs and checking them, preparing the launching process as per the related threshold. Assist in elaborating all procurement dossiers at base Level and support the capital and other bases when requested.
- Create procurement dossiers on NHF and LINK at base Level and support the capital and other bases when requested.
- Receiving and evaluating the received offers.
- Elaboration of procurement documents such as PR, SPO, Contracts, AT, AF, and Reception notes and getting the needed validation.
- Arrange and prepare the delivery process and prepare the needed delivery and reception notes
- Receiving the invoices from the suppliers and adding them to the dossier’s documents and checking it then delivering them to the finance department
- Archiving all documents as hard copies and downloading all documents on NHF
- Conduct field visits and give support to capital and other bases upon request and this will be for quality control and follow-up on the implementation
- Collaborate in the Market analysis database and update it on monthly basis.
Objective 2: (Reporting)
- Procurement Follow up 100% and uploaded to NHF before the 5th of each month.
- CFU Contract Follow-up 100% of Program Procurement via LINK.
- Prepare Supply Plan on quarterly bases
- Prepare the procurement plan for new donors in cooperation with Program Manager
- Support in the PD Progress at the mission level.
Objective 3: (Information Management)
- Ensure all program procurement dossiers are complete as per guidelines and keep LINK, NHF and HC minimizing the audit risks.
- Create and control a systematic procedure to send to the capital all dossiers from the base.
- Contract period: until the end of December 2026 renewable based on Action Against Hunger fund and performance
- Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
- Duty station: Hama.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.