The Grants Officer is responsible for the timely and quality completion of all grant-related processes and ensures compliance with donor guidelines and regulations. Specifically, she/he will coordinate reporting, amendments, and proposal development, and support on partnership management, programme follow-up, kick-offs and close-outs. The Grants Officer reports to the Grants & Partnerships Coordinator and coordinates with colleagues from all departments (Technical, HR, Finance, Logistics, MEAL) at the Damascus office and field bases.
Objective 1: Coordinate the production and submission of timely donor reports (40%)
• Coordinate timely and quality reporting for all grants under the direction of the Grants & Partnerships Coordinator
• Maintain an up-to-date reporting schedule and ensure information sharing with all relevant staff within the mission, so reports are adequately anticipated
• Prepare reporting formats and timelines in line with donor requirements
• Support field teams with any clarifications needed on donor reporting requirements (including visibility and communications)
• Accurate review, editing and compilation of draft reporting products completed by program Coordinators/Managers according to donor requirements, ahead of validation
• Coordinate the preparation of miscellaneous reports or information requested by donors during the project cycle.
Objective 2: Provide administrative support to grant management and donor compliance (20%)
• Provide support to all departments regarding donor compliance.
• Compile compliance guidance (from donor or HQ) as required.
• Develop donor compliance summary sheets.
• Ensure that all visibility requirements for each grant are met promptly and accurately documented.
• Support the kick-off and close-out meetings of all grants.
• Facilitate meetings (opening remarks, moderating discussions, ensure timekeeping).
Objective 3: Proposal Development and Amendments (20%)
• Ensure grant documents and records are archived and updated on internal document sharing and archiving platforms
• Support field teams in reporting on donor visibility requirements
• Develop donor compliance summary sheets as required
• Assist with the submission of reporting on donor platforms as required
• Support the Grants and Partnerships Coordinator with any additional (ad hoc) products as required.
Objective 4: Information Management (20%)
• Archiving: ensure documents and records are archived, classified, and updated in real-time on ACF internal systems.
• Grants Tracking: ensure all information related to existing and potential grants is up to date.
Contract period: 6 months renewable base on Action Against Hunger fund and performance.
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Damascus
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
- Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented