The US/SHF is a fast-track allocation grant provided by the United States through the OCHA-managed pooled fund for Syria. ACF has been pre-selected as an implementing partner for an amount of USD 4.5 million, although the official call for proposals has not yet been issued and funding has not been formally granted.
This is a highly constrained call, with a non-negotiable six-month implementation period. The project will cover activities in three geographical areas, focusing on WASH (Rehabilitation of water and sanitation infrastructure), Health (Rehabilitation of primary healthcare centers and provision of essential drugs) and Food Security (Distribution of agricultural equipment and inputs)
A dedicated project team will be deployed to the field bases to ensure the project implementation.
The SHF Project Manager, managing his.her team, will be responsible for:
- Planning, coordinating, and monitoring project implementation to ensure that the output, results and objectives will be reached
- Ensuring effective liaison with technical and support departments (logistic, finance, HR…) to ensure a smooth running of the project
- Overseeing all MEAL (Monitoring, Evaluation, Accountability, and Learning) activities, including visibility and communication
Objective 1: To plan the project and coordinate its proper implementation
Project Launch and Planning
- Plan, organize and conduct kick-off meetings, ensuring the participation of all relevant departments ensuring the clear outcomes of the meeting: understanding of the roles are reached; clear communication channels are established; project objectives, potential risk scenarios/responses, budget, indicators, and project timeline are presented.
- Develop and finalize comprehensive project management tools: detailed workplan, MEAL plan (in collaboration with MEAL team), risk management matrix, and procurement plan.
Team Management and coordination
- Recruit, mobilize, and manage the dedicated project team, ensuring clear objectives, action plans, and accountability for each member.
- Conduct regular team meetings and progress reviews to monitor implementation, identify bottlenecks, and implement corrective actions in coordination with support departments.
- Ensure effective liaison with technical departments (WASH, Health, Food Security) to guarantee outputs meet technical standards and are delivered on time.
Stakeholder Engagement
- Maintain regular communication with the Head of Base, local authorities, and partners for project approval, implementation support, and issue resolution.
- Represent ACF in relevant working groups, cluster meetings, and donor coordination forums.
Logistic, Budget & Financial Management
- Work closely with the technical department when producing Procurement Request and to ensure the project outputs are delivered in line within the expected technical standards and within the expected timeframe. Proposed corrective actions whenever required to comply with the expected outputs.
- Oversee monthly budget forecasting, expense tracking, and consumption analysis; propose budget revisions as needed to avoid under/overspending.
- Review monthly transaction lists and BFUs, update projections, and ensure compliance with donor financial guidelines.
Reporting & Documentation
- Ensure timely preparation and submission of all project reports (APRs, intermediate, final, and ad-hoc reports).
- Ensure all documents related to the projects he/she is leading are documented and archived properly (hard copies and on ACF online systems); Provide clarifications in required by the auditors.
Objective 2: MEAL and communication
- Work closely with MEAL team to timely plan and implement all monitoring and evaluation activities foreseen in the project (as per M&E plan). Whenever possible, participate to such activities (AMR, PCM, baseline, end-line, etc.).
- Conduct regular field visit to monitor the project implementation, identify difficulties and implement correctives measures.
- With the MEAL, capitalize on lessons learnt and best practices of their project/s, and contribute to internal evaluation exercises (in collaboration/with participation of partners, if needed) with the aim of improving the quality of services delivery to the beneficiaries.
- Ensure all visibility activities are implemented according to Project and donor requirements.
- Attend all relevant internal and external meeting with partner related to the project – authorities, working groups, donor…
Objective 3: Security and risk management
- Monitor the security context in project areas and ensure compliance with ACF’s security protocols.
- Identify and anticipate risk on the project implementation, propose mitigation measure and coordinate with the relevant department.
Objective 4: Gender & Safeguarding (cross-cutting)
- Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
- Knowledge and compliance with safeguarding policy.
- Contract period: 6 months
- Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
- Duty station: Hama.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented.