Objective 1: Financial Management Tasks: Planning:
- Collaborate in the preparation of project budgets for the mission, ensuring alignment with organizational priorities and donor requirements.
- Collect and consolidate activity forecasts from program teams for all projects, ensuring monthly updates and highlighting risks related to under-consumption or overspending beyond donor-approved thresholds. Budget Monitoring:
- Prepare and support the regular updates of Budget Follow-Up (BFU) tools at the mission level, ensuring effective financial management and budget monitoring.
- Assist in the preparation of the mission's Financial Management Tool (FMT) and Cost Coverage Plan (CCP).
- Analyse variances between budget forecasts and actual expenditures, proposing corrective actions where necessary.
- Distribute BFUs across the mission, ensuring accuracy and addressing accounting discrepancies as needed.
- Ensure adherence to performance ratios and financial benchmarks established at the start of each project. Financial Reports:
- Support the Finance Coordinator in the preparation of interim and final financial reports, ensuring all deadlines are met
- Guarantee compliance with donor-specific procedures for each funding contract, including flexibility thresholds, eligibility criteria, and reporting deadlines. Provide guidance to Heads of Base in managing their base finances effectively, ensuring alignment with mission-wide financial policies.
Objective 2: Treasury Management Tasks:
- Ensure full compliance with the organization’s treasury policies and procedures, maintaining accurate records and adherence to internal controls.
- Ensure effective management of the mission’s treasury cycle, guaranteeing liquidity for the timely execution of activities.
- Prepare and oversee cash flow forecasts, ensuring accurate projections and proper alignment with mission needs.
- Monitor and control donor payments to ensure timely reception of funds.
- Prepare and submit treasury requests to Headquarters, ensuring compliance with organizational standards and timelines.
- Oversee and ensure the timely processing of payments to staff, suppliers, and public institutions (including taxes and social security contributions).
- Support the Finance Coordinator in mitigating financial risks and enhancing the mission’s financial sustainability.
Objective 3: Accounting Tasks:
- Ensure the accurate and timely monthly and quarterly accounting closures for the mission, in line with organizational procedures and deadlines.
- Perform all necessary verifications and control measures to guarantee the reliability and consistency of financial data, including reconciliations and validation of supporting documents.
- Identify and resolve discrepancies in financial records, ensuring compliance with internal policies and donor requirements.
- Collaborate with the Finance Coordinator and relevant teams to ensure that all accounting adjustments and corrective actions are completed before closure.
- Provide clear and comprehensive reporting on the status of accounting closures, highlighting key issues or risks to be addressed.
Objective 4: Financial Management of Partners Tasks:
- Ensure proper financial oversight of implementing partners by reviewing and validating their budgets, financial reports, and compliance with donor and organizational guidelines.
- Conduct regular financial monitoring of partners to ensure accountability and efficient use of resources, including on-site visits when necessary.
- Collaborate with partners to address identified financial risks or discrepancies, proposing corrective actions and ensuring their implementation.
- Lead capacity-building initiatives for partners’ finance teams, providing tailored training and support to strengthen their financial management systems and processes.
- Foster collaborative working relationships with partners to enhance mutual understanding of financial policies, donor requirements, and reporting standards.
- Act as a key point of contact for financial coordination with partners, ensuring alignment with the mission’s overall financial strategy and objectives...
Objective 5: Team Capacity Building
- Provide ongoing support and coaching to finance staff to strengthen their technical skills, particularly in treasury management, budget monitoring, financial reporting, and compliance with donor requirements.
- Facilitate workshops and practical training sessions to enhance the team's understanding of organizational financial policies, procedures, and tools (e.g., BFUs, FMT, CCP).
- Conduct regular evaluations of the team’s performance and identify areas for improvement, proposing specific actions to address skill gaps.
Training:
- Specific degree level / Training in accounting, management control, finance administration, level Bac + 4 or 5
Technical specific knowledge:
- Accounting and auditing
- Cash flow management
- Budget management.
- Capacity building skills.
- Financial analysis.
- Partners management
- Knowledge of donor guidelines and procedures.
- Ability to work in a multicultural team
- Good analytical skills.
Previous experience (years):
- At least 3 years previous field experience in a relief NGO in the finance department.
- Experience working with and supporting people remotely.
- Knowledge of Action Against Hunger
- Understanding of Action Against Hunger’s programmes and policies is an asset
- Action Against Hunger tools knowledge is an asset
Languages: English is a must. IT systems:
MS Office very strong command: Advanced level of Excel. •Agresso (asset)
Mobility (national/ international): Yes
Commitment to Gender Equality Valuable prior experience in issues related to the promotion of gender equality or personal commitment to gender equality.
We offer immediate incorporation to a dynamic international network with the following remuneration package:
- Formal work contract: 12 months renewable.
- Base: Port Sudan (Sudan)
- Salary: according to Action Against Hunger salary scale and to candidate’s previous experience.
This packaged includes:
- Expatriate insurance (health, live, repatriation, travel, etc.)
- Break flights/trips to defined area: (break per diem: 215 EUR)
- Yearly holiday return flight ticket
- Accommodation and housing expenses (in shared guest house)
- Travel costs to and from the mission.
- 28 working days of paid leave per year
- Emotional care service at the service of the employee and family.